Privacy Policy

The Soma Institute Web Site Online Privacy Policy

Introduction General

The Soma Institute (SI) respects the privacy of every individual who visits the school web site. SI has established this Online Privacy Policy so that you can understand the care with which we intend to treat your Personal Information.

Personal Information means any information that can be used to identify an individual, including, but not limited to, a first and last name, home or other physical address, an email address or other contact information.

Collection and Sharing of Supplied Personal User Information and Data

The Soma Institute uses the school website for business purposes and is committed to fostering and protecting the privacy of personal information. You can visit SI's Web pages without telling us who you are or revealing any Personal Information about yourself.

If you choose to provide us with your Personal Information on our website, we may use the Personal Information in the following ways:

  1. Fulfill a request for information
  2. Assist with better understanding of the needs of visitors to the site, thereby allowing SI to improve services;
  3. Reply to, or contact users.

SI will not sell, rent, or market personal data to third parties.

Use of the school website is subject to all applicable state and federal law, as well as all relevant School policies. It is the school's usual practice not to share any Personal Information with those outside of the school. But, when circumstances arise for the need to share information gathered from its website, the school may share as such information if:

  • authorized and/or mandated by law,
  • permitted under school policies,
  • authorized by an approved school contract,
  • clearly stated at the Web site that such information will be shared and the user actively indicated informed consent by providing the information, or when consent is otherwise given.

Our website server company has taken several steps to safeguard the integrity of its communications and computing infrastructure, including but not limited to authentication, monitoring, auditing and encryption. Such activities, however, should not be construed as any warranty against the unauthorized breach/failure of these security measures.

Information Placed Automatically on Visitors' Computers (Cookies) and Other Tracking Technologies

When visitors view the SI web site, some information may be stored on their computer. This information will be in the form of a "cookie" or other tracking technologies A "cookie" is a small text file that can help web authors tailor web sites to better match user interests and preferences. Some cookies and other technologies may recall Personal Information previously voluntarily provided by a Web user. With most Internet browsers, users can alter user preferences to erase cookies from their hard drive, block cookies, or have a Web browser prompt the user to either accept or refuse to store the cookie. Most browser help files have detailed instructions on how to set user preferences for cookies.

In some cases, information that is not personally identifiable may be automatically collected and/or logged. We do not link such information to anything personally identifiable. This information helps us improve our Web site and your experience on the site. For example, information about the visitor's browser, operating system, IP address, and the domain name of sites that are linked to the SI web site allows SI to accommodate the needs of the majority of visitors. It also assists with troubleshooting and diagnoses if there are problems with the server and the information helps produce important statistics on how often pages are visited. Finally, this information can be used in the detection of security breaches.

SI will not use permanent cookies or any other invasive tracking programs that monitor and track web site viewing habits, unless they meet the following criteria:

  1. The use of permanent cookies adds value to the user otherwise not available;
  2. The permanent cookies are not used to monitor and track web site viewing habits unless all types of information collected and the School's use of that information add user value and are disclosed through a comprehensive online privacy statement.

SI Web sites may, however, use transactional cookies that facilitate business transactions.

Public Forums, Online Surveys and Other Information Provided by the User

Insofar as the site provides chat rooms, forums, message boards, and news groups for their users, any information that is disclosed in these areas may become public information and a user should therefore exercise caution when deciding to disclose one's personal information in such places. Chat sessions and discussion forums may be logged.

In addition, at any time, there may be online surveys being conducted on the web site. Persons responsible for conducting online surveys that collect personally-identifiable information are required to clearly state at the survey site the extent to which any information provided will be shared or protected. Aggregate data from surveys may be shared with external third parties in ways that do not compromise privacy.

Compliance with Relevant Federal and State Information Privacy Laws

The Soma Institute is committed to complying fully with the Children's Online Privacy Protection Act. We do not intend to collect Personal Information from anyone we know to be under 13 years of age. Accordingly, if a user of the SI web site is under the age of thirteen, such user is not authorized to provide SI with personally identifying information, and the SI will not use any such information in its database or other data collection activities. Users under the age of thirteen and their parents or guardians are otherwise cautioned that the collection of Personal Information volunteered by unauthorized children online or by e-mail will be treated the same as information given by an adult until the SI becomes aware that the user is under the age of thirteen and such information may be subject to public access.

In addition, The Soma Institute is committed to complying fully with, among all other applicable federal and state laws, the Family Educational Rights and Privacy Act ("FERPA"), which generally prohibits the release of student education records without student permission.

Legal Disclaimers

This information should not be construed in any way as giving business, legal, or other advice, or as a warranty against unauthorized breaches/failures of SI computing resources, the security of information provided via the SI web site. Access to the SI web site is provided subject to the following terms and conditions. Please read these terms carefully as use of the SI web site constitutes acceptance of all of the following terms and conditions.

i. Disclaimer of Liability

In no event shall The Soma Institute, its departments and employees be responsible or liable, directly or indirectly, for any damage or loss caused by or in connection with, use of, or reliance on, any information, products, or services available on or through the SI web site. The Soma Institute, its departments and employees, shall not be held liable, and do not assume responsibility, for any improper or incorrect use of the SI web site. This disclaimer of liability applies to any damages or loss, including but not limited to those caused by any failure of performance, error, omission, interruption, deletion, defect, delay in operation or transmission, computer virus, communication line failure, theft or destruction or unauthorized access to, alteration of, or use of record(s), whether for breach of contract, tortuous behavior, negligence, or under any other cause of action.

Users of the SI web site should be aware that periodic changes may be made to the information provided on the SI web site. Also, users should be cautious about information from the SI web site that is obtained through sources other than SI web pages, as electronic data/information can be altered or become out-of-date subsequent to original distribution.

ii. Disclaimer of Warranties and Accuracy of Information/Data

Although the information/data found using the SI web site have been produced and processed from sources believed to be reliable, no warranty, express or implied, is made regarding accuracy, adequacy, completeness, legality, reliability or usefulness of any information. This disclaimer applies to both isolated and aggregate uses of the information. The Soma Institute provides this information on an "as is" basis. All warranties of any kind, express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, freedom from contamination by computer viruses and non-infringement of proprietary rights are specifically and generally disclaimed.

iii. Disclaimer for External Links

The Soma Institute's web site may provide links to Internet websites that are maintained by third parties over which The Soma Institute has no control. SI does not represent that any particular link will be on-line and functional at any given time. When a user leaves the SI web site and visits another site, the user is subject to the privacy policy of that new site. It is the responsibility of the user to evaluate the content and usefulness of information obtained from other sites. SI does not endorse the content, operators, products, or services of such sites, and The Soma Institute shall not be responsible or liable, directly or indirectly, for any damage or loss caused by or in connection with use of or reliance on any such external content, products, or services available on or through such external sites. This policy applies solely to information collected by the SI web site.

iv. Disclaimer on Linking to SI Web sites

SI permits only authorized links to content published on the SI web site. Any linking should not (1) implicitly or explicitly suggest that The Soma Institute endorses any third party's causes, ideas, web site content, products or services, or (2) use SI content for inappropriate commercial purposes. The Soma Institute reserves the right to withdraw permission for any link.

Choice of Law

Construction of the disclaimers above and resolution of disputes thereof are governed by the laws of the State of Illinois. The laws of the State of Illinois, U.S.A., shall apply to all uses of this data/information and the SI web site. By use of the SI web site and any data/information contained therein, the user agrees that use shall conform to all applicable laws and regulations as well as relevant SI policy, and user shall not violate the rights of any third parties.

Your Consent

By using this Web site, you consent to the terms of The Soma Institute Online Privacy Policy and to The Soma Institute's processing of Personal Information for the purposes given above as well as those explained where The Some Institute collects Personal Information on the Web. If we change The Soma Institute Online Privacy Policy, we intend to take every reasonable step to ensure that these changes are brought to your attention by posting all changes prominently on our web site for a reasonable period of time.